Overview of Potentially Hazardous Events Regulations
University Regulation UCF 4.0292 Potentially Hazardous Events requires that any event reasonably expected to create a risk of harm to people or property damage be reviewed and approved. All events held at Memory Mall require review. Other elements or characteristics of your event may necessitate the submission of a Safety Action for Event Form (SAFE form) for review. Below is additional information to help with SAFE Form submission.
Examples of potentially hazardous events include:
This list is not exhaustive; other event characteristics may require review.
Activities NOT Requiring SAFE Form Submission
These specific activities are except from SAFE Form Submission:
Activities Generally Exempt from SAFE Form Submission (with exceptions)
A SAFE Form is generally not required for the following activities unless other potentially hazardous elements are involved:
Risk Tiers and Submission Deadlines
|
Risk Tier |
Risk Tier Definition |
Example Activities |
Calendar Review Days |
|---|---|---|---|
|
Tier I |
Events/activities usually involve no special risks and hazards other than those inherent in the activity. |
Award presentations, auctions, club/business meetings, card games, charity benefits, tabling, job/benefits fairs, small-setting speaking engagements, seminars, telethon, poetry slam, voter registration, food delivery for events, new member presentations, art/craft shows |
15 Days |
|
Tier II |
Events/activities that involve some risk of potential injury and/or property damage as a result of the activity itself and/or several participants (greater than 400). The activities are normally well-conducted, but the safety of the participants and attendees/spectators depends upon implementing appropriate safety equipment and procedures. |
Marches, organized walks/runs, parades, events including the distribution of alcohol, inflatables, dunk tanks, outdoor events involving animals; birthday/anniversary parties, wedding receptions; candlelight vigils, events with tents / temporary structures greater than 10′ X 10′ |
30 Days |
|
Tier III |
Events/activities that include elements with significant potential for injury and/or property damage as a result of the activity itself, and/or number of participants (greater than 1,000). The potential for harm or damage could involve someone “attending” or “participating” in the event. An individual standing on the sidelines can still become injured, even without participating. |
Non-NCAA athletic events, events with open flame, fireworks/pyrotechnics; drone shows, events involving helicopters or other aircraft; motor vehicle races, motorized sporting events, carnival rides, circus events, archery, block parties/street fairs, concerts, political rallies, rocketry |
45 Days+ |
Event Deadline Calculator
Use the calculator below to determine your event submission deadline:
- Tier I : Event date + 15 days
- Tier II : Event date + 30 days
- Tier III : Event date + 45 days or more
SAFE Form Submission
To initiate a review of your event:
Additional Safety Information
For guidance on specific event elements (e.g., food, animals, fireworks), refer to the navigation tabs on the left. These provide essential information to assist your SAFE Form review and ensure overall event safety compliance.